https://searchboardroom.com/what-is-the-role-of-the-company-secretary/
The Benefits of Board Portal
As opposed to emailing board packs, which can be breached by hackers and are prone to accidental dissemination, a board portal offers enhanced security for sensitive information. It encrypts all documents and ensures that only authorized users have access to access it. It has features that track changes and allow users to establish permissions. These measures make it easier and safer for boards to communicate, work together and prepare for meetings.
Another benefit of a board management software is the automation of routine tasks that allow board members to concentrate on governance and strategizing for their mission. Its features permit board members to access agendas, materials for meetings, and reminders from one dashboard. They can review documents and make notes prior to their board meetings as well as conduct online voting and receive minutes afterward.
They can also share confidential information between teams and departments. For instance researchers’ grant managers can utilize a board portal to upload their draft proposals and streamline approvals from department heads and deans. In the same way, government agencies can make use of a portal’s central document repository and redaction capabilities in order to efficiently respond to Freedom of Information requests.
Before choosing a portal for board members take into consideration its reputation and customer service. You should select a provider with a solid support team for implementation and onboarding. In addition, you need to look at the features and prices to determine whether it’s right for your company. A reliable board portal will offer excellent customer service and extensive training resources for users.